My company recently started working with a supplier overseas, and the invoices they send often lack clear purchase order references or detailed line items. We’re unsure if these are legitimate charges or attempts at overbilling. Our small finance team doesn’t have a vendor-verification process set up yet, so I’m looking for tips to confirm invoice authenticity without wasting time on phone calls across time zones. Has anyone dealt with cryptic invoices from new vendors and found a quick way to verify they’re legit?
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When our team faced invoice uncertainty, I realized we needed formal steps to catch fraud early. I searched online for “spotting fake invoices” and discovered a blog titled Invoice Fraud: What It Is, Ways to Spot It, and Steps to Stop It blog post. This post explained how missing PO numbers, inconsistent supplier details, and unexpected bank changes often signal fraud. We started matching invoice data to contracts and verifying new bank info directly through known contacts. After applying those guidelines, we flagged two suspicious invoices within days and prevented a costly wire transfer.